conferencing

We are pleased to present our Conference and Meeting Facilities at The Cape Milner.

We value the importance of any meeting or event, and the necessity in adhering to attention to detail. Timing, service, and quality of culinary items, as well as the need to have an efficient conference coordinator readily available, are all hallmarks of the successful conference with us.

We pride ourselves on being able to tailor-make any event to your requirements and invite you to meet with us to discuss the many options available to you.

Conference Facilities

The Cape Milner has four air-conditioned conference rooms. Depending on seating requirements, each conference room can seat:

Venue Dimensions Cinema School room U-shape Boardroom Round tables Cabaret
Milner 1 5.6 x 6.8 m 40 15 12 12 16 8
Milner 2 6 x 14.5 m 100 60 30 30 60 30
Milner 3 6.7 x 13.3 m 80 50 24 30 40 20
Milner 4 8 x 5.6 m 40 15 12 12 16 8

STANDARD CONFERENCE EQUIPMENT AVAILABLE

  • Cape Milner note pads and pens placed on tables
  • Water on tables
  • Popcorn and sweet station
  • Retractable screen
  • Flip chart and paper
  • Whiteboard and markers
  • Podium available on request

ADDITIONAL EQUIPMENT

  • Data projector
  • Hand held / lapel microphone (R650 per day)
  • PA system (R1770 per day)
  • Laser pointer (additional charge)
  • Technician fee (R500 per hour)
  • Photocopies (R3.50 per page)

Meal Venues and Private Venue Surcharges

Breakfast, lunch and dinner is served daily on the pergola

Covered outside venue

Capacity: 30 guests (depending on seating arrangements)

A suitable venue for cocktail events

Our recently renovated bar/lounge with superb views of Table Mountain

Ideal as a tea break venue, luncheon and pre dinner cocktail

Suitable venue for cocktail events

Air-conditioned as well as heated for maximum comfort

Breakfast, lunch and dinner is served daily on the pergola

Covered outside venue

Capacity: 30 guests (depending on seating arrangements)

A suitable venue for cocktail events

FACILITIES, SERVICES AND ACTIVITIES AT
THE HOTEL AND NEARBY

  • 24 hour reception services
  • Bar area
  • Currency exchange services
  • Credit cards accepted are VISA and MasterCard
  • In-house gym
  • Laundry service
  • Undercover parking at an extra charge for overnight stays
  • Complimentary parking for day conferences
  • Swimming pool and deck area
  • Complimentary wireless internet connectivity (terms apply)
  • Grandwest Casino
  • Helicopter flips (Table Mountain and Cape Point)
  • Mountain walks
  • Wineland tours and Cape Point tours
  • Tours to Waterfront and local shopping malls
  • Sunset cruises off Clifton Beach
  • Museums and culture trips within the CBD
  • Shark diving
  • Robben Island
  • Trips to Table Mountain
  • Township tours

Check out time 11h00 / Check in time 14h00.
Please advise the hotel of your arrival time if you require collection.
Complimentary courtesy shuttle service (in 8km radius from the hotel) Monday to Friday 08h00 – 17h00.
Airport transfers can be arranged at an additional charge.

PRIVATE FUNCTION SURCHARGES

Venue Half Day Venue Hire Full Day Venue Hire
Milner 1 R1485.00 per day R2365.00 per day
Milner 2 R2310.00 per day R3900.00 per day
Milner 3 R2310.00 per day R3900.00 per day
Milner 4 R1485.00 per day R2365.00 per day

OTHER INFORMATION

Please inform us if you should require any special dietary requirements for your guests. Please note that the Cape Milner Hotel is Halaal friendly but not strict in tradition. Should you require strictly Halaal catering, this will need to be sourced in at the cost of menu per person with an additional surcharge of R165.00 per person.

Please state all beverage requirements. Kindly inform us if you require all charges to be posted to the master account of the client or cash option is alternatively available. Please advise if there is a limit to the beverages both item wise as well as bar limit.

Please supply the master signature for the event and which contact person will be available on the day of the event.

Should bays be available then you are welcome to make use of them. There is however sufficient parking available in the roads around the hotel. All in house guests are invited to make use of this facility.

Please supply wording requests for the notice board upon arrival of your guests

All branding, signage and exhibition material on the outside of the conference facility is subject to approval by the hotel management.

We can arrange flowers for your function. A table arrangement is estimated at R275.00 each and a buffet or registration table arrangement costs approximately R440.00 each.

Please note that our conference venues are non-smoking. Guests are welcome to smoke on the pergola.

The hotel does have a complimentary wireless internet facility available to in-house guests and conference delegates. Day conference delegates receive 500MB complimentary data. Additional data is available at reception at an additional charge.

We can arrange transfers for clients. This is not reflected in the quotation. Should you wish to book transfers kindly supply the names, flight details, airlines and times for the people that require transfers. This will be added to the account. Transfers not cancelled will be charged accordingly.

We would just like to place on record our sincere thanks for your management of our EXCO Conference held last week at your hotel. Your attention to detail and attentiveness of your staff was noticed by all of us. This made our stay an absolute pleasure!

Whilst it is impossible to emotional by name, there are a few members of staff that deserve a special mention. Your events coordinator team; Mary-Anne, Sherman and Bongani were amazing. They ensured everything was set up In time and nothing was ever too much for them.

We would certainly go out of our way to recommend your team to anyone wishing to hold an event at your hotel.

Please be sure to pass this on to all your staff. We have mentioned a few but they were all exceptional.

Wishing you a great 2019 further!

Lizé BaxteDeli Apices Group Marketing Executive

On behalf of the REAP Team, I would like to thank you for your warm hospitality during our Work Readiness Conference Weekend, Cape Milner us indeed a great spot. We appreciate that you were able to make us feel at home at all times, that you for accommodating us in hosting the auspicious occasion, without your support this event wouldn’t have been a success. Thank you is the best prayer anyone could say. I say that one a lot. "Thank you" expresses extreme gratitude, humility, understanding - Alice Walker

Nkqubela NtokoREAP