CONFERENCING AT THE CAPE MILNER

We are pleased to present our Conference and Meeting Facilities at The Cape Milner.

We value the importance of any meeting or event, and the necessity in adhering to attention to detail. Timing, service, and quality of culinary items, as well as the need to have an efficient conference coordinator readily available, are all hallmarks of the successful conference with us.

We pride ourselves on being able to tailor-make any event to your requirements and invite you to meet with us to discuss the many options available to you.

CONFERENCE FACILITIES

The Cape Milner has four air-conditioned conference rooms. Depending on seating requirements, each conference room can seat:

Venue Dimensions Cinema School room U-shape Boardroom Round tables Cabaret
Milner 1 5.6 x 6.8 m 40 15 12 12 16 8
Milner 2 6 x 14.5 m 100 60 30 30 60 30
Milner 3 6.7 x 13.3 m 80 50 24 30 40 20
Milner 4 8 x 5.6 m 40 15 12 12 16 8

STANDARD CONFERENCE EQUIPMENT AVAILABLE

  • Cape Milner note pads and pens placed on tables
  • Water on tables
  • Popcorn and sweet station
  • Retractable screen
  • Flip chart and paper
  • Whiteboard and markers
  • Podium available on request

ADDITIONAL EQUIPMENT

  • Data projector
  • Hand held / lapel microphone (R650 per day)
  • PA system
  • Laser pointer (additional charge)
  • Delivery fee (R350 per trip)
  • Technician fee (R300 per hour)
  • Photocopies (R2.00 per page)

MEAL VENUES AND PRIVATE VENUE SURCHARGES

Breakfast, lunch and dinner is served daily in the restaurant

Closed air-conditioned venue

Capacity: 45 Guests

Our recently renovated bar/lounge with superb views of Table Mountain

Ideal as a tea break venue, luncheon and pre dinner cocktail

Suitable venue for cocktail events

Air-conditioned as well as heated for maximum comfort

Breakfast, lunch and dinner is served daily on the pergola

Covered outside venue

Capacity: 30 guests (depending on seating arrangements)

Suitable venue for cocktail events

FACILITIES, SERVICES AND ACTIVITIES AT THE HOTEL AND NEARBY

  • 24 hour reception services
  • Bar area
  • Currency exchange services
  • Credit cards accepted are VISA and MasterCard
  • In-house gym
  • Laundry service
  • Undercover parking at an extra charge for overnight stays
  • Complimentary parking for day conferences
  • Swimming pool and deck area
  • Complimentary wireless internet connectivity (terms apply)
  • Grandwest Casino
  • Helicopter flips (Table Mountain and Cape Point)
  • Mountain walks
  • Wineland tours and Cape Point tours
  • Tours to Waterfront and local shopping malls
  • Sunset cruises off Clifton Beach
  • Museums and culture trips within the CBD
  • Shark diving
  • Robben Island
  • Trips to Table Mountain
  • Township tours

Check out time 11h00 / Check in time 14h00.

Please advise the hotel of your arrival time if you require collection.

Complimentary courtesy shuttle service (in 8km radius from the hotel) Monday to Friday 08h00 – 17h00.

Airport transfers can be arranged at an additional charge.

PRIVATE FUNCTION SURCHARGES

Venue Half Day Venue Hire Full Day Venue Hire
Milner 1 R1350.00 per day R2150.00 per day
Milner 2 R2100.00 per day R3650.00 per day
Milner 3 R2100.00 per day R3650.00 per day
Milner 4 R1350.00 per day R2150.00 per day

OTHER INFORMATION

Halaal

Please inform us if you should require any special dietary requirements for your guests. Please note that the Cape Milner Hotel is Halaal friendly but not strict in tradition. Should you require strictly Halaal catering, this will need to be sourced in at the cost of menu per person with an additional surcharge of R150.00 per person.

Beverage Requirements

Please state all beverage requirements. Kindly inform us if you require all charges to be posted to the master account of the client or cash option is alternatively available. Please advise if there is a limit to the beverages both item wise as well as bar limit.

Master Signature / Contact

Please supply the master signature for the event and which contact person will be available on the day of the event.

Parking

Should bays be available then you are welcome to make use of them. There is however sufficient parking available in the roads around the hotel. All in house guests are invited to make use of this facility.

Notice Board

Please supply wording requests for the notice board upon arrival of your guests

Branding and Signage

All branding, signage and exhibition material on the outside of the conference facility is subject to approval by the hotel management.

Flowers

We can arrange flowers for your function. A table arrangement is estimated at R250.00 each and a buffet or registration table arrangement costs approximately R400.00 each.

Smoking Legislation

Please note that our conference venues are non-smoking. Guests are welcome to smoke on the pergola.

Internet

The hotel does have a complimentary wireless internet facility available to in-house guests. Day conference delegates receive 500MB complimentary data. Additional data is available at reception at an additional charge.

Transfers

We can arrange transfers for clients. This is not reflected in the quotation. Should you wish to book transfers kindly supply the names, flight details, airlines and times for the people that require transfers. This will be added to the account. Transfers not cancelled will be charged accordingly.